Find useful information regarding the application procedure and managing applications. Application Procedure Submitting undergraduate applications Undergraduate students should apply on UCAS Please use Institution Code E56 and the relevant course code For every Undergraduate application you assist in submitting, you must ensure the applicant signs a Data Protection form at the point of application. This allows you to act on behalf of the applicant. It is imperative we receive a Data Protection form at the point of application for all of your undergraduate applicants. If we do not receive this form at the point of application, we will be unable to share information on applicants or pay commission on successful students. Kindly submit your data protection forms at the point of application here: Data Protection Submitting postgraduate applications Postgraduate students should apply online by choosing the appropriate degree at: Degree finder Students should then select the “Apply” button under “Apply for this Degree”. A step by step guide on how to apply online is available here: Submitting your online application For Postgraduate applications, you can select your agency name as the nominated agent/representative directly on the application form. For any that you want retrospectively tagged to, please complete the Data Protection Form here as soon as possible: Data Protection After an Application is Submitted When applicants apply, they will create an online account with the University. They will get a one off email detailing their unique username and a password (registration details). This will allow students to access their portal to track their application through its various stages. All communications will take place within EUCLID so please ensure your student is correctly monitoring their account. Communications such as alerts to problems with their application, missing documents, offers, and the Confirmation of Acceptance for Studies (CAS) will be issued to EUCLID. Applicants can only upload documents from their portal in response to a missing documentation request. Applicants can also accept and decline offers via their portal. Agent Portal All of our representatives are provided with login access to the ‘Representative (Agent) Portal.’ The portal allows the representative to manage their applications and view a copy of the EUCLID portal for each applicant. Representatives may upload documents from the Representative Portal and accept/decline offers on behalf of applicants. There tends to be a handful of users per agency that have access to the portal. If more members of staff require a login to view all applications, then please get in touch. Download our helpful guide on using EUCLID to manage applications: Document How to manage applications (1.25 MB / PDF) You can access the Agent Portal here. If you are having trouble accessing the portal, please email representatives@ed.ac.uk Uploading Documents Along with the online application, applicants will need to upload copies of qualifications and other supporting information such as transcripts, degree certificates, references and a personal statement. Supporting documentation should be uploaded via the Student or Representative (Agent) EUCLID portal. References will need to be provided in support of the application. See our references web information for full details and guidance: References Please remember that the University reserves the right to request original documentation at any time during the admissions process. Keep documents small to improve processing time and close all other internet programs. If documents fail to upload (e.g. page not found message returned) it is likely to be the result of your local internet connection. Following the submission of an application, the admissions office will read through the application and perform ‘clearance checks’ for each set of documents. If necessary documents are missing, an email will be sent to the applicant’s EUCLID in tray requesting these documents again. As a representative, you can view this in your branch portal and upload from there. At this point the applicant and representative will have the opportunity to upload the documents again and a link will be provided to do so. If all supporting documents have been uploaded in one field,( for example in the ‘references field’), then automatic reminder emails will be sent to request the ‘missing documents’ (even if they have been uploaded – just in the wrong field). This is an automatic response, but we ask that at this stage you perform a check to ensure all the required documents have been successfully uploaded. Frequently Asked Questions What is a UUN? UUN stands for Universal Username. An applicant will receive a UUN once an online application has been submitted. The student UUN will be used throughout the student’s time at the University and will always start with the letter “s” followed by the year they opened their account. An example UUN would be ‘s2212345’. One of my applicants did not receive a username and password. In the majority of cases, this is because the Representative contact email address was used in the contact information field and perhaps lost in accounts where you are experiencing a high volume of email. Registration details (username and password) to access the online portal should only be received by the applicant, NOT the Representative. We ask that you stay in regular communication with your applicant regarding updates to the EUCLID portal. Can I save an application midway and come back to it at a later date to complete? Yes. While filling in the application form there is an option to ‘Save and return later.’ Once you have saved your application, an email will be sent to the contact email account with a link to continue the application form. Are there any application fees? Most programmes do not require an application fee, however, the School of Social and Political Science and the Business School have both deposits and application fees. See here for more information regarding the Business School and here for more information regarding the School of Social and Political Science. It is important that students submit payment in a timely manner (as soon after submission of the application as possible), as the application will be held until the payment has been received and cleared the University’s bank account. Note that if the application fee is not paid within 14 days the application will be withdrawn. Please note that it may take up to 2 weeks for the payment to be reflected on the application due to system design and this does not impact the application processing time. Please note, application fee waivers are not usually possible. Is there a Deposit? Some of our postgraduate taught programmes require a deposit. If a deposit is required, it will be listed in the Fees and Costs section of the programme page on our postgraduate degree finder: Visit our postgraduate degree finder The deadline for paying the deposit will be included in the offer letter, and will vary depending on the chosen programme. If you fail to pay the deposit by the stated deadline, the offer may be withdrawn. You can find more information regarding tuition fee deposits here: Tuition fee deposits The applicant has met the minimum requirements. Does this mean that they are guaranteed to receive an offer? No. Each application is assessed individually on its own merits. Can I increase the likelihood of acceptance by submitting supplementary certificates? We understand that you may be keen to upload as many documents as possible to show the strength of the applicant. However, the University of Edinburgh will consider academic achievements such as a degree classification over activities such as swimming and cycling. We would encourage you only to upload documents that have been requested and are relevant to the application. Can I change the programme midway through an application? Unfortunately, it is not possible to change the programme you are applying for midway through an application. You can either complete & submit the application for the original programme and then contact the relevant admissions team for advice, or start a new application. I am disappointed that an application has been rejected. What should I do? We understand that it is disappointing to receive unsuccessful decisions on students who have met or exceeded the minimum entry requirements and that you are committed to achieving as high an acceptance rate as possible. Due to the competitive nature of admission to the University of Edinburgh degree programmes, even students who have exceeded our requirements are not guaranteed an offer. Each student is considered against their peers and selected from this competitive field of applicants. For all rejection cases, we would advise to look at the information provided by the admissions team. This feedback will be useful for the applicant, so that they can decide how to strengthen future applications. Any specific queries can be sent to representatives@ed.ac.uk This article was published on 2024-07-22
