Privacy statement: Registering for a Widening Participation project

Event registration

We will use your personal data to allow us to process your registration, because by registering for the project you give us your consent to do so. We will use the contact details you provide to communicate with you about the project; ensuring that you have the information you need to participate allows us to fulfil our contract as the project provider.

Monitoring engagement and outcomes

We will also use your contact details to ask you for feedback about the project because it is in our legitimate interest to measure satisfaction as part of our commitment to continuous improvement. We may also use your information to research your educational outcomes and destinations during and after school or college. We do this because it is of legitimate interest to the University to measure the effectiveness of our widening participation activities. To do so we will keep the information you provide when registering for a widening participation project for up to seven years. This is with the exception of special category data (e.g. health information such as dietary or accessibility requirements).

If you would prefer not to be included in our monitoring of engagement and outcome work then please email us at:

wpteam@ed.ac.uk

Photography and recordings

Project activities may be photographed or recorded because it is our legitimate interest to do so, and images may be kept for up to ten years. If you do not wish to be included, please email the event organiser.

Online events may be recorded and session recordings may be published online. Any information that you provide during a session is optional and in doing so you give us consent to process this information. Recordings will be stored by the University of Edinburgh for one year and published on our website during that time.

Communication

We will also contact you about future events you might be interested in if you have given your consent to this. You can opt out of this at any time.

To deliver events and related communications, we use the following third party providers. If you wish to attend an event organised by Widening Participation, but do not wish to use these services, please email us at:

wpteam@ed.ac.uk

Eventbrite

In order to facilitate some of our online bookings for other events, we use Eventbrite - a third party service which is not operated by the University of Edinburgh. Details of Eventbrite’s privacy policy can be found here;

Eventbrite's Privacy Policy

Dotdigital

We use Dotdigital to supply our bulk email service for prospective students, applicants, current students and advisers. You can unsubscribe from the Dotdigital service at any time. Dotdigital’s legal terms of use and privacy policy can be viewed here;

Dotdigital's Terms and Privacy Policy

Diversity Travel

For some of our projects we use a provider for travel booking called Diversity Travel. Their privacy policy can be viewed here;

Diversity Travel's Privacy Policy

Gecko Engage

In order to facilitate online bookings for many of our projects, we use GeckoEngage - a third party service which is not operated by the University of Edinburgh. Details of GeckoEngage’s privacy policy can be found here;

Gecko Engage's Privacy Policy

Blackboard Collaborate

Some of our online events are delivered using Blackboard Collaborate, a webinar platform which is not operated by the University of Edinburgh. You will be asked to enter a name when joining an event in Blackboard, which does not have to be your real name. Details of Blackboard’s privacy statement can be found here;

Blackboard Collaborate's Privacy Statement

Microsoft

For some of our projects we use a Microsoft add on platform to MS Teams to process individual appointments. The platform ties up with outlook calendars and allows people to select a preferred appointment time based on staff availability. The privacy statement can be read here;

Microsoft's Privacy Statement 

If you have any questions, please contact:

wpteam@ed.ac.uk

with ‘personal data enquiry’ in the subject box. 

You can contact our Data Protection Officer at: 

dpo@ed.ac.uk

This privacy statement is continued at:

Records Management Privacy Notice